Insights and Epiphanies from a recent B2B Social Communication Event

I attended the B2B Social Communications Case Studies and Roundtable event in New York last week, my first live event since the downturn. Got to admit, I was impressed by the attendance (probably close to 250 folks) and list of companies presenting included; Microsoft, Amex, Intuit, Dupont, IBM, Deliotte, Pitney Bowes, and others. I came away with some great new insights, not only of social media in a B2B world, but also regarding the structure of the event itself.

1. Get In, Then Get Out - In my last post I failed to mention the impact of online trends on offline events which I witnessed at this event. Speakers at this conference presented for 20 minutes, a long way away from the old days of hour-long presentations…and there were no breaks. The conference was over by 1 pm…love it. Rapid fire information that allowed the audience to assess the value in hearing, or not…that’s when you take a bathroom break.
2. What Happens In The Event…Doesn’t Stay In The Event -This was the first event where I watched the impact of Twitter on those presenting. Many speakers were noticeably conscience of the impact of Twitter, not only because the large screen monitor on the stage featured Twitter for the entirety of the event, but also because they knew their comments could immediately be broadcasted around the world. You could see how the realtime capability to broadcast ideas and comments impacted how each speaker responded to questions from the audience.
3. Who’s Googling You? - I watched several folks checking out speakers on Twitter, Facebook, LinkedIn, blogs, etc., as the speakers presented their information. In the future you could eliminate the speaker bio’s from the event material altogether. This growing trend should make you think about what you’re putting out in the public domain and what it might do to your credibility, reputation, etc. Then again…you should always be thinking about that.  
4. All The Cool Kids Are Doing It… - The audience demographic was interesting. The crowd seemed to be the same folks that used to say; “I don’t get it”, to whatever new Web 2.0 technology came out. Saw lots of bald and grey heads (including yours truly) in the audience taking copious amount of notes.

Aside from my initial observations on the atmosphere of the event and those attending, there were, of course, some great points from the presenters themselves.

1. Play Hard to Get - The best Social Media campaigns I saw were very subtle (as they should be) in their messaging (almost hidden). Why is this important? Instead of overly broadcasting a message, they presented in a way that the viewer/reader “discovered it.” This subtle, but difficult approach I think can make all the difference in the acceptance, retention and comprehension of your message. It also sets itself up nicely for word of mouth marketing. 
2. Ethics (Have Them) - Speaking of word of mouth, I learned that Dupont uses WOMMA ethic guidelines to guide their social media activities, particularly blogging. Good source. 
3. Share With Others - I can’t remember which speaker presented this, but their research found that if customers viewed video on the corporate site they also expected to find it in the public video domain…a la YouTube, etc. Same presentation also showed that corporate websites are the preferred location for video. 
4. Go Viral - All the videos I saw were initially launched through existing blogs with the goal of driving blog traffic. 
5. Start a (Useful) Conversation -The most interesting insight came from a case study on fencing. Companies have been struggling for years to do effective application/solution marketing. In this example the fencing company, Loius E Page Inc., developed their blog (link below) to help fence builders understand what type to buy based on what they want to build…brilliant. Want to build a horse paddock? Visit their blog and they can tell you to use a Farm & Field fence if you want X, Y, Z, and if you want to do A, B, C, to use a Horse fence. The lesson? Instead of the product marketing department wrestling with how to message an application or solution, the company put the product out there and let the engineers blog about how best to use it. 
6. In With The Old, Out With The New? - Many of the presentations were dated. There were very good presentations by IBM and Dupont (see links below), but they presented campaigns, video, etc. from 2006 & 2007. And here is where the concern comes from:Tim Washer from IBM said it; “things have changed in our social media governance and policies. I don’t think I could do this again given the current environment.” When I attended a roundtable later that include marketers from other companies, they express the same concern…”don’t know how he got that video approved…that would never happen in my firm/company…”

This topic will be a future blog post entitled: “Is Social Media in B2B Over Before it Ever Started? “ Look for that soon.

Best practices from the presenters:

• Best Leverage of Existing Assets Award goes to Dupont. They went back into their video files and found product testing videos showing bullets hitting Kelvar, things blowing up and/or on fire…simply brilliant.  New information added 10/28/09
• Best Use of Social Media for a Campaign Award goes to Intuit. They ran a great campaign aimed at SMB - helping them use Social Media to promote their businesses.
• Best Use of Comedy in a Video Award goes to IBM - The Art of the Sale
• Best Use of Blogs to Increase Customer Spending – Louis E Page

I didn’t get a chance to catch all of the presentation… had some problems getting into the city so I missed other “best of’s.” To see all the presentations, check out the event site for the presentation.

How Online Innovation is Changing How We Communicate

I was on a flight last week and picked up the new August edition of USAir’s in-flight magazine. What struck me about this edition was that it listed four bloggers as contributors. Visiting their website I later learned that over a dozen bloggers were listed as regular contributors with various interests, from food to education and medicine…not just travel, as you would expect.

On the return flight, I found a copy of the latest edition of GQ in the back of the seat. Flipping through it I noticed a section that featured an IM string among 5 individuals, riffing on subjects ranging from the latest movie release to music on their iPods. It read like a stream of consciousness written by someone with ADD, but I will say it did convey a tremendous amont of information in a pretty interesting format...in less than 500 words.

That same week, I posted a badge on my site that links to a new blog aggregator focused on the B2B Marketing space. I’ve been invited to be a feature contributor to B2B Marketing Zone. Although I’m not crazy about the moniker of being an official “Rock Star Blogger” I really like the layout of the site and its goal of aggregating the “best information on the web about B2B Marketing.”

How do all these things hang together? In an article in the in-flight magazine (written by a contributing blogger) entitled The Internet Has Made Us Lazy the author/blogger makes the comment that "There is a ton of content flowing online, but most of it is not worth consuming (and certainly not worth paying for)." It got me thinking about the future of how content is created, aggregated, distributed and communicated.

If we are influenced and/or shaped by the latest technologies (which I strongly believe), we will all soon be writing in very short, informative statements of less than 140 words. The popularity of Twitter and similar applications is accelerating an already shrinking attention span and producing a tremendous amount of noise in the system. The challenge we’re now facing is how to create more (that is also better) with less…more relevant/timing/insightful information using less words (for example, an average reader of a blog post stays roughly 96 seconds).

Magazine articles that used to be 2-3 or more pages are now being written like blog posts. As I mentioned, GQ is experimenting with using an IM string as a more rapid fire dump of information. As this trend continues, I believe you will soon see (or see more of) the following:

• Shorter magazine articles and newspaper columns (think USA Today, and not NY Times) with more features/columns on the front page.
• Shorter, more informative (more fact, less opinion) blog posts that feed more offline publications.
• Increased use of blogs aggregators and more “smart” search capabilities…lots of information connecting in multiple ways that can be searched quickly. Bing is only the beginning.
• Integration of platforms that augment a communication stream….email, IM, photo sharing, etc. e.g. Google Wave.
• And if a picture is worth a thousand words...then look for more video and images (and new tools like Cooliris)...and less words on websites.

Now, if I could only find a way to say more with less...

How to get an Organizational TRansformation Right

Now that companies have finished cutting, closing, "right sizing", etc., it’s time to figure out what to do with what’s left. Executives are now trying to figure out how to get their new, leaner organizations focused on driving performance again. In their haste to reduce costs quickly companies now find themselves with “lumpy” or “overtaxed” resources and/or essential areas completely gone.

Where to start? Here’s what I’ve learned on where to start, and how to be successful. I call it the “T’s” and “R’s” of organizational transformation.

TARGETS – the starting point and the first “T”. Given the new economic reality, how targets are determined, agreed upon, forecasted and measured all must be rethought. That new thinking then must cascade its way down through the organization. Once defined and communicated, you then move on to the addressing the second “T.”

TOOLS - what tools are needed by the organization in order to reach the targets? In this category, I include key enablers such as process, infrastructure, systems and measurement, etc. If this is not addressed fully...it will impact how you evaluate the next “T.”

TALENT – once you have an understanding of the results you’re trying to achieve and a good idea of what tools are needed THEN you address Talent. This includes defining skill sets, competency, organizational structure, roles & responsibilities. This particular “T” also creates a subset of “R’s”.

The R’s include:

• REALLOCATE - correctly allocating resources along the work flow should address the “lumpy” effect. Depending on the approach your organization took during the downturn will determine the amount of work you’ll need to do here. For example, in companies that made headcount reductions across the board…this may not be an issue. But for others that made cuts based on a performance and/or a ranking system, it could be a big deal…e.g. one group may have remained relatively untouched based on their performance while another part of the organization was completely decimated.
• REALIGN – resources may have to be realigned based on gaps left by RIF’s. Also, changes in corporate and/or customer needs and/or priorities may also bring about a need for “realignment.” Make sure you address compensation and performance objectives (e.g. MBO’s) during this step.
• REFRESH – could also call this step “reinvigorate.” After everything your team has been through during the past 12 to 18 months, it’s time to motivate them…this is not a “one and done” event. Build a 12 month plan and be consistent.
• RECRUIT - after all is said and done you may need new talent (for example, analytics, social media, etc.) either “coach 'em up” through training (the last “T”) and/or bring in new skills sets.

TRAINING – now that the resources are aligned, it's time to ensure that everyone knows how to use the tools, execute on their responsibilities, etc. Yes, it’s time to invest in your staff...again!

5 Key Questions for Creating a Compelling Value Proposition & an Integrated Communication Plan

I’m about to share with you the secret formula for; 1) creating a rock solid, compelling value proposition (for products, services, solutions, etc.) and, 2) aligning (enterprise wide) your corporate communications. It will seem like a very simple approach, and it is, but once you try to get consistent answers from the organization to the following questions (in order) you will understand why this is so challenging...and why so many companies fail.

Keep this in mind, effective communication to customers must happen through a consistent delivery of the right message, to the right customer, at the right time, in the right channels to facilitate effective, efficient dialogue.

This is how you do it. You have to be able to collectively (with the right internal groups) answer the following five questions in order:

1. Who? – what audience/segment are you targeting, and why
2. What? – what do you want/have to say to that segment that is relevant
3. Why? – why would they listen
4. When? – when do you contact them, and how often
5. Where? – where do they want to receive the message

Sounds simple right? If only. Here are a list of challenges you will face when go through the process:

• Who - right off the bat, you will find folks arguing about your target audience, the segmentation approach, the segments, etc.
• What – oh, you’ll have plenty of things you what to tell whatever audience you settle on but you will struggle with relevancy
• Why - now comes the killer question…why would they listen? Seen this question bring grown men (and women) to their knees. The reasons are many; Marketers don’t understand the products, products aren’t differentiated, etc. Getting this question right is the key to the whole process.
• When – the challenge is deciding on at what point in a sales process, a marketing campaign, events, etc., and the frequency of contact. Touch them too often and/or at the wrong point you’ll get opt-outs, too infrequently, you’ll get no mindshare.
• Where – notice that I said, "they", and not "you" on where the communication happens. Yes, it's about your customer and where they go for information not where you want to put it. Find out where your audience goes to get information and/or determine their perference for receiving it. The othe challenge is ensuring that the message fits the channel. Certain messages/value proposition, etc. fit a certain channel better than others. It’s worth the time to figure this out.

This approach creates an execellent output but it will take time, discipline and many iterations to get right...good luck.

7 Steps to Creating a Social Media Strategy

Lots of clients are now interested (finally) in getting their Social Media house in order. Fortunately, there is a ton of information on Social Media available…unfortunately; I haven’t seen anything that tells a Marketer what to do about it.

After spending a year and a half on this topic and working with clients, here's a quick “To Do” list based on the best and worst practices observed. The first 3 deal with the current state, the remaining 4 are future looking. At this point you should have the first three steps in place.

Current State – get this done TODAY

1. Educate – up, down and all around. This space is moving so fast that getting senior executives up to speed on the tools is critical for getting the right focus on the right topic the right way (more on that to come). Senior executives like simple visuals that tell a quick and easy story. I'd also recommend putting together a cross functional "task force" to focus on Social Media. Blend a mix of heavy users and novices it can be very effective for helping educate the organization. For example, in the "Dot.com" days, Merck assembled a cross functional team to work on Web 1.0 for about a year. Team members then went back into their respective regions/divisions/LOBs to spread the gospel and implement learnings...like it...like it alot.
2. DO NO HARM – while it may take time for a company to get a clear understanding of the upside of Social Media, it may only be a matter of seconds to get a feel for the downside. One of the things that is fascinating, for better or worse, about social media is its speed and reach. A company HAS to clearly map out Risk and how to handle certain scenarios…which leads me to the next point.
3. Create standards/protocol/guidelines – after building a solid knowledge foundation of the tools and their functionality and mapping the risk, the organization is now ready to issue a set of guidelines for employees when it comes to using social media (see the IBM guidelines in my last post).

Future Vision – get this done by the end of the year

1. Decide on what you want Social Media to do – this IMO is the most important step that is being missed by most companies currently and the reason…see Step 1. Companies are experimenting (which I applaud) but based on my experience it has not been aligned against a clear objective/s. With budgets harder to get and/or retain you have to have clear vision as to what you are trying to impact/accomplish/achieve (see the video on the “Six Sweetspots”).
   
2. Map the Value – Another thing to remember about Social Media is that there really isn’t anything truly new. The tools just do something that already exists but faster, better or cheaper. In an article in Time magazine featuring Twitter, you’ll learn that Twitter’s 140 character limit was based on the first question asked on most phone conversations (What are you doing?). So think about those things that most impact your business – customer satisfaction and loyalty, new product innovation, etc. and find a role for these tools that either augments current efforts and/or may fill a gap (because of cost, reach, etc.).
   
3. Align against key Metrics – many companies are struggling with this one. They say that can’t fund experimentation because they can’t, or don’t know, how to measure the value or ROI. That’s right…because many of the tools, tactics, etc. aren’t measurable on their own. Again back to my point above…they do something better, faster or cheaper, so align them against the metrics already in place. For example, let’s say you’d like to do a customer survey and the goal is to get 200 completed surveys. Use Twitter to announce the survey and watch how fast you get to 200…it will knock off days, believe me. The goal is # of completed surveys, Twitter accelerated the process (and probably saved you some money on incentives)…that’s the value.
   
4. BUY, DO NOT BUILD – unfortunately many companies who have funds to invest have wasted them on building their own branded sites/tools, internal capabilities, etc. Here’s the thing, Web 2.0 as I’ve mentioned before is about “Consumers Selling to Consumers.” Get it…not “Companies Selling to Consumers”...we have plenty of that happening already.
   
   When companies overly commercialize and/or control Social Media tools they fail (e.g. no audience, interaction, etc.). That’s what makes this space so tricky…you (companies) aren’t in control…but you love trying to have it…can’t help yourself and that’s when things fail.

For example, it's better to video a customer testimonial on buying insurance and hang it in a site like eHow than to invest in a production studio and shooting a “How to buy life insurance” video for their channel. Plus, this space is moving so fast that you will probably invest in something that will have a shelf life of less than 12 months…remember when MySpace used to be hot. BTW - it's dying because Ruppert has moved it into the lower right hand corner of the quadrant above.

The upside of the downturn is that you have to be frugal and that may turn out to be a really good thing. Get smart now, then act.